To all interested parties

NOTICE OF ANNUAL GENERAL MEETING

The Annual General Meeting of Hockey Manawatu Incorporated (HMI) will be held on Friday 9 July 2020 at 6:00pm, at the Hockey Manawatu Pavilion, 6a Manawaroa Street, Palmerston North.

The Agenda for the Annual General Meeting is attached to this Notice, as are the following documents:
• Minutes of the HMI Annual General Meeting held on 14 July 2020  
• HMI Annual Report 2020
• HMI 2020 Financial Report
• Board member nomination form
• Extract from HMI Constitution in relation to Voting Entitlement and Proxies
• Proxy form

Electronic copies of this Notice and the above documents appears on the Hockey Manawatu website at www.hockeymanawatu.org.nz
The names of appointed delegates for voting must be submitted in writing to the General Manager, Hockey Manawatu (gm@hockeymanawatu.org.nz) prior to the Annual General Meeting.

Voting Entitlements and Proxies are prescribed by the HMI Constitution as follows:

“15. VOTING ENTITLEMENT
(a) The following persons only shall be entitled to one vote each at Annual and Special General Meetings of the Society:
(1) Patron and Board Members. The Chairperson shall have both a deliberative and a casting vote
(2) One delegate appointed by each affiliated club and affiliated secondary school
(3) One delegate appointed by the Manawatu Umpire’s Committee
(4) One delegate appointed by the Manawatu Junior Committee
(5) One delegate appointed by the Manawatu Summer Hockey Committee
(b) The names of all appointed delegates shall be submitted in writing to the Operations Manager of the Society prior to the meeting, provided however, that the delegates of any affiliated club which shall be in arrears with any fees or fines due to the Society shall be ineligible to vote at any meeting until such fees or fines have been paid.
(c) A delegate shall not represent more than one Club, Society or Sub Association.
(d) Notwithstanding anything contained in any of these Rules, any person who is a paid official of the Society shall not have a vote at any Annual or Special General Meeting of the Society or at any meeting of the Board or Council.

16. PROXIES
Delegates may be represented at any Annual or Special General Meeting of the Society during their term of office either in person or by written proxy provided that no person may exercise more than one vote. The Chairperson is an exception as per Clause 15 (a) (1). “

Please find links to all Documents below:

• Minutes of the HMI Annual General Meeting held on 14 July 2020  
• HMI Annual Report 2020
• HMI 2020 Financial Report and HMI Auditors Report 2020
• Proxy form